The Importance Of Systems

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Written By Keith Brown

Do you use mnemonic devices (memory aids)? A mnemonic device I used when I was in college was S.Y.S.T.E.M., or Save Your Self Time, Energy, and Money. 

Some people wonder if systems can actually save time, energy, and money! Yet, having systems can be useful not only for students but also for adults.

In reality, a system does not have to be anything elaborate. A system could be as simple as using a planner. For example, you make a written plan for your week in advance so you know what you have to do and more importantly, when you’re going to do it. 

For some people, this sounds kind of intimidating. If so, start simpler. How about creating a list? The simple act of writing things down can help you prioritize what’s important. How many times have you gone to the store, come home, and discover you forgot something? It happens to me every time I do not create a shopping list.

Other examples of systems include workflows, study plans, and organizational techniques.

Here are 5 reasons you should use systems in your daily life.

  1. Automated Processes

A system essentially allows you to create an automated process. 

With automated processes, you no longer have to think about what to do–you have a clear step-by-step process to follow, which does the thinking for you!

  1.  Increased Productivity 

Using systems enables you to get more done in less time. 

This of course leaves you more time to do the things you like, such as hobbies or spending time with your family. It can also promote productivity in the workplace or study environments, particularly during today’s circumstances.

  1. More Money

In many cases, saving time and maximizing efficiency means saving money. And who doesn’t love to save money?

  1.  Better Workflow

By streamlining your workflow, you once again have a step-by-step process to manage your workload and, in essence, increase your throughput. 

  1.  Fewer Distractions

Systems consist of linear, logical flows. So, if you get easily distracted, utilizing systems can help with attention deficits, giving you a clear roadmap towards completion.

Here are a few systems I recommend especially for students:

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